From: [REDACTED] [REDACTED]@lodestonecommunications.com Sent: 27 October 2022 14:41 To: [REDACTED] <[REDACTED]@parliament.uk>; [REDACTED] [REDACTED]@lodestonecommunications.com Subject: Re: 22905 - Pre-Payment Invoice - 16.11.22 Room B Thanks so much, [REDACTED] – we really appreciate it. Please see attached for the form. Very best, [REDACTED] From: [REDACTED] < [REDACTED]@parliament.uk> Date: Thursday, 27 October 2022 at 14:13 To: [REDACTED] < [REDACTED]@lodestonecommunications.com>, [REDACTED] <[email address] > Subject: RE: 22905 - Pre-Payment Invoice - 16.11.22 Room B Hi [REDACTED], I have checked if with the chefs and they agreed to serve the afternoon tea at 14.00. Please complete the function details form attached as return it to me as soon as possible. Many thanks [REDACTED] Customer Experience and Service Delivery [REDACTED]@parliament.uk | +44 (0)20 7219 3090 | Ext. [REDACTED] Text relay: 18001 20 7219 [REDACTED] UK Parliament, Westminster, London SW1A 0AA From: [REDACTED] < [REDACTED]@lodestonecommunications.com> Sent: 27 October 2022 13:47 To: [REDACTED] < [REDACTED]@parliament.uk>; [REDACTED] < [REDACTED]@lodestonecommunications.com> Subject: Re: 22905 - Pre-Payment Invoice - 16.11.22 Room B Hi [REDACTED], Thanks for this. We’d really prefer the afternoon tea option as the event is a roundtable and only lasts an hour – it’s also a complex discussion topic and we’d prefer to keep distraction/noise to a minimum. We’re starting the event at 14:00, is there any way we could have the afternoon tea served at that time? [REDACTED] From: "[REDACTED]" < [REDACTED]@parliament.uk> Date: Monday, 24 October 2022 at 14:59 To: [REDACTED] < [REDACTED]@lodestonecommunications.com>, [REDACTED] < [REDACTED]@lodestonecommunications.com> Subject: RE: 22905 - Pre-Payment Invoice - 16.11.22 Room B Dear [REDACTED], If you wish to have afternoon tea, the time of the booking will change to 13.00 until 17.00 and the food can only be served at 15.00. Please let me know how you wish to proceed so I can amend your contract. Kind regards [REDACTED] Customer Experience and Service Delivery [REDACTED]@parliament.uk | +44 (0)20 7219 3090 | Ext. [REDACTED] Text relay: 18001 20 7219 [REDACTED] UK Parliament, Westminster, London SW1A 0AA From: [REDACTED] < [REDACTED]@lodestonecommunications.com> Sent: 24 October 2022 14:49 To: HOC Events Team < [email address]>; [REDACTED] < [REDACTED]@lodestonecommunications.com> Cc: [REDACTED] < [REDACTED]@parliament.uk> Subject: Re: 22905 - Pre-Payment Invoice - 16.11.22 Room B Hi [REDACTED], Just to check, what determines whether we can have the room for a lunch or an afternoon tea? We’d really prefer the latter and were under the impression this was the case. Cheers, [REDACTED] From: HOC Events Team <[email address] > Date: Thursday, 20 October 2022 at 16:03 To: [REDACTED] < [REDACTED]@lodestonecommunications.com> Cc: [REDACTED] < [REDACTED]@lodestonecommunications.com>, "[REDACTED]" < [REDACTED]@parliament.uk> Subject: FW: 22905 - Pre-Payment Invoice - 16.11.22 Room B Dear [REDACTED] I’m afraid we cannot accept this Function details Form as the event is a Seated a la Carte lunch. Please see below Menu and Function details Form https://www.parliament.uk/visiting/venue-hire/commons/planning/menus/ Kind regards [REDACTED] Customer Experience and Service Delivery – Catering Services [email address] | +44 (0)20 7219 3090 | Ext. [REDACTED] Text relay: 18001 20 7219 [REDACTED] UK Parliament, Westminster, London SW1A 0AA Supporting a thriving parliamentary democracy The Events Team office is open 9:00am to 6:00pm Monday to Thursday, and 9:00am to 4:30pm on Fridays www.parliament.uk/venue Privacy notice Join our mailing list Unsubscribe The House of Commons welcomes feedback. If you have any compliments, complaints or comments about the service that you have received please complete the online feedback form. From: [REDACTED] < [REDACTED]@lodestonecommunications.com> Sent: 20 October 2022 14:52 To: HOC Events Team < [email address]>; [REDACTED] < [REDACTED]@lodestonecommunications.com> Subject: Re: 22905 - Pre-Payment Invoice - 16.11.22 Room B Hi [REDACTED], Thanks for sending this through – please see attached for a completed form. Best wishes, [REDACTED] From: HOC Events Team <[email address] > Date: Wednesday, 19 October 2022 at 10:20 To: [REDACTED] < [REDACTED]@lodestonecommunications.com> Cc: [REDACTED] < [REDACTED]@lodestonecommunications.com> Subject: RE: 22905 - Pre-Payment Invoice - 16.11.22 Room B Good morning [REDACTED], Thank you for your email. We are still waiting on a completed Function Details Form with estimated number of attendees This details your menu choices and other instructions to help us deliver the event you want. Click on this link for our current menus and wine list. 3 working days prior to the event we will need: * Final catering numbers required * Confirmation of any specific dietary requests required Kind regards, [REDACTED] Customer Experience and Service Delivery - Catering Services [email address] | +44 (0)20 7219 3090 | ext [REDACTED] [REDACTED] Supporting a thriving parliamentary democracy The Events Team office is open 9:00am to 6:00pm Monday to Thursday, and 9:00am to 4:30pm on Fridays www.parliament.uk/venue Privacy notice Join our mailing list Unsubscribe The House of Commons welcomes feedback. If you have any compliments, complaints or comments about the service that you have received please complete the online feedback form. From: [REDACTED] < [REDACTED]@lodestonecommunications.com> Sent: 18 October 2022 13:32 To: HOC Events Team < [email address]> Cc: [REDACTED] < [REDACTED]@lodestonecommunications.com> Subject: 22905 - Pre-Payment Invoice - 16.11.22 Room B Hi Team, I hope you’re well. Please could you let us know where we’re up to for this room booking? Aware we might owe you the catering form so apologies if we’re late on this. Very best and thanks in advance, [REDACTED] UK Parliament Disclaimer: this e-mail is confidential to the intended recipient. If you have received it in error, please notify the sender and delete it from your system. Any unauthorised use, disclosure, or copying is not permitted. This e-mail has been checked for viruses, but no liability is accepted for any damage caused by any virus transmitted by this e-mail. This e-mail address is not secure, is not encrypted and should not be used for sensitive data. UK Parliament Disclaimer: this e-mail is confidential to the intended recipient. If you have received it in error, please notify the sender and delete it from your system. Any unauthorised use, disclosure, or copying is not permitted. This e-mail has been checked for viruses, but no liability is accepted for any damage caused by any virus transmitted by this e-mail. This e-mail address is not secure, is not encrypted and should not be used for sensitive data. UK Parliament Disclaimer: this e-mail is confidential to the intended recipient. If you have received it in error, please notify the sender and delete it from your system. Any unauthorised use, disclosure, or copying is not permitted. This e-mail has been checked for viruses, but no liability is accepted for any damage caused by any virus transmitted by this e-mail. This e-mail address is not secure, is not encrypted and should not be used for sensitive data. UK Parliament Disclaimer: this e-mail is confidential to the intended recipient. If you have received it in error, please notify the sender and delete it from your system. Any unauthorised use, disclosure, or copying is not permitted. This e-mail has been checked for viruses, but no liability is accepted for any damage caused by any virus transmitted by this e-mail. This e-mail address is not secure, is not encrypted and should not be used for sensitive data.